====== Committee Meeting 2025-11-10 ======

Present: Jade, Simon, Rob, Sarah, Maggie 

===== Agenda =====

  * Check in
  * Year kickoff
    * General Ways of Working together
    * Vision
    * Values & Principles
    * 3 year mission
    * 1 year mission
    * Project management
    * Roles & Responsibilities
  * Current business
    * Multi-node wikipedia
    * Solarpunk meetup
    * Local social media 
  * Next meeting
    * Facilitator, scribe

===== Minutes =====

  * Check-in: lots of people feeling busy 
  * Agenda discussed and agreed
  * How we like to work together
    * Rob: no strong preferences. Prefers some face to face. 
    * Maggie: Happy with some remote, this F2F is good. Likes being prompted. Likes working in pairs. 
    * Sarah: also likes working in pairs
    * Simon: used to working autonomously. Pairs and mentoring approaches work well. Used to working asynchronously.
    * Jade: likes meetings but finds them hard to work up to. Likes to be given the outcome desired rather than being told how to do something. 
    * we can do hybrid meetings in future

  * Vision, values, principles
    * **Homework**: Read the About Us tab on Merribek.tech:- vision, values and principles. Bring suggestions for changes at next meeting. E.g. we're missing the social media project (though the next page has more info, includes the 3 things: reduce carbon, resilient in the face of outages; digital justice through local grassroots). This could be better captured. We will discuss next meeting.  
    * Simon will think about how we operate as a committee 

  * 1 year mission: what do we want to try to achieve in the coming 12 months.
    * Review the rules of association and improve on them. 
    * Host //something// on some resilient tech.
    * Jade feels like a bottleneck and there aren't many volunteers contributing many hours. Relationship here at Balam Balam seems like it could move us forward.  Time to 
    * LoRes Roadmap developed by Jade: Wikipedia is the first item on the roadmap, then mirroring websites, then hosting static websites. Requires e.g. user accounts. Subsequent step would be email; mailing lists. Those allow us to target community groups. Consider e.g. Wordpress plugins that allow local groups to generate static sites from their Wordpress.  

Local Social Media 
  * There is a case for doing one thing at a time
  * Mastodon feels like a reasonable choice
  * We have a local server here in BB
  * It's hard to see what we would learn from e.g. Mastodon

How do we spread the focus and avoid things bottlenecking at Jade? The things that need to be done.  
  * Partnerships & relationships
  * Governance. Processes, policies need to be written
  * Volunteer coordinator
  * Communications and outreach. 
  * Cluster meetups, courses. Making sure the solarpunk meetups happen each month < this could be rotating 
  * Grants


  * 6 of us plus James (technical). Maybe Ben. Matt less available, sometimes available on request, pulling back. Also some twistable arms.  Doing these things in pairs might be helpful. 

  * **Action**: consider how to divvy up the roles
  * Maggie and Jade could partner on the outreach and communication space. 
  * Donna: Fawkner is exciting place for community groups at the moment. Migrant populations with skills and motivation. 
    * Ask for a space inside the resilience hub. 
  * Simon and Rob could partner on running a Solarpunk event soon. e.g. Lily's talk on how programmers influence society. Tech for activists. Some old dude to talk about appropriate technology. 

===== Next Meeting =====

8 December - **Rob will organise location**. 
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