====== Template Working Group Brief ======
 ===== Overview =====

  * Working Group Name:
  * Purpose: //Briefly describe what this group is focused on and why it exists//
  * Resources:  //Funds or materials available for this working area//
  * Information: //Contacts, Links to documents, and additional background or information that may be helpful to the group//.

===== Terms of Reference =====

==== Priorities ====

//This sets out the main purpose of the working group when first established.// 
  * Outline the organisation’s current goals / priorities in this area
  * 2-5 clearly defined, manageable responsibilities for the group

==== Requirements ====

//This sets out our expectations of MBT members and groups //
  * Work collaboratively with the Exec Committee to align with the overarching aims of MBT, deliver core tasks, and when amending Working Group scope and ways of working. 
  * Communicate progress to the Exec Committee through (e.g. our Matrix, Docuwiki, Taiga)  
  * Align with (our code of conduct)

===== Initial instructions =====

// Suggestion: try following this approach to begin with. Adjustments and improvements are welcomed; please inform the Exec Committee of intended changes. Recommendation: keep it simple for ease of hand-over. //


==== Core Tasks ====

//Example//

  * Schedule Solarpunk Naarm meetups (3rd Weds of the month, evening. Feb - Nov) in 3-6 month blocks   
  * Book venue in Melbourne CBD or inner suburbs
    * Arrange activities, e.g. hands-on demos and tutorials, speakers, show-and-tell (at least x weeks beforehand)
    * Advertise via Meetup.com, merri-bek.tech website, Matrix, mailing list, Mastodon, other avenues (approx x weeks beforehand)
    *  get Solarpunk meetup info on MBT website updated when needed
  * Facilitate Solarpunk Naarm meetups or delegate a facilitator
    * Gather feedback, suggestions and input from attendees
    * Collect details of new attendees for Meetup comms (Matrix, email)  
    * Promote MBT at meetups, collect details of ppl who want to join MBT


==== Coordination ====
 
  * Check in at least (once a fortnight) via Matrix, 
  * Update to the Exec Committee via monthly meeting (preferably) or Matrix  
  * Document outputs so others can easily pick up or contribute via Docuwiki, Taiga 
  * Nominate a light coordinator (can rotate) to keep things moving
  * Escalate questions or roadblocks to the Exec Committee via Matrix 

===== Evolution of working groups ======

//Working groups are encouraged to evolve over time. As capacity and interest grow, the group may propose new initiatives, or suggest changes to scope or structure.//

If the group wishes to expand or change direction:
  * Develop a simple proposal (1–2 pages or short summary) outlining goals, expected impact, proposed timeline, any support needed, who will deliver the proposed changes (indication of ongoing volunteer commitment may be needed)
  * Discuss with Exec Committee 


===== Member Roles and Responsibilities =====

// As an individual, decide what role and duration of responsibility you want to take on and discuss this with the Exec Committee / other members of the working group. If unsure, opt for fixed term contributor, e.g. 2-3 months. This group is designed to support different levels of involvement, from light, short term involvement to ongoing leadership. //
==== Duration of involvement ====
 
  * Suggested minimum initial involvement of 3 months. 
    *  Schedule a date to decide whether you will renew, 
    *  At the scheduled date, communicate your decision to the rest of the working group / exec committee
  *  //or// Ongoing commitment

==== Roles ====

  * Contributor (delivers defined tasks for x months)
  * Subject helper (provides advice or specific expertise when needed)
  * Coordinator (assigns and tracks tasks, oversees internal comms, recruits new team members when needed, ensures continuity) - this role can rotate.
  * Leader (sets future goals and direction for the group, e.g. adjusting or expanding beyond initial terms of reference)