7pm at Balam Balam

• Present: Maggie, Wade, Rob, Simon, Jade, Sarah
• Chair: Jade
• Notetaker: Sarah

• Review Values, Vision, Principles
• Distribute responsibilities to take weight off Jade's shoulders
• Select some tasks

• Set up Balam Balam server. Wade
• MOU for Balam Balam. Sarah
• Identify 2 other sites for Wikipedia RPis
• Participant comms: send summary of Leadership meeting. Maggie
• Desk research for a Code of Conduct. Rob
• SolarPunk Events, propose 6 for next year, create an events schedule. Rob & Simon
• Set up Taiga deck. Jade
• Write down the Elevator pitch for others to refine and use in comms. Jade
• Provide Sarah info about previous comms with Balam Balam. Jade
• Fix the Values, Vision, Principles links on the website. Simon

• Membership fees. Rob will tackle this next year.
• Add Rob to bank accounts

Everyone is happy with the Values, Vision, Principles.

Suggestion for Jade to write a Merri-bek Tech elevator pitch and others can have a go at refining it so we have a short explanation we can copy-paste

Need to fix the Values, Vision, Principles links on the website.

For example:

• Balam Balam
• CoopCloud (Federation- a member would vote on their organisation, would involve some tech and non-technical)
• OfflineInternet

Jade aims for Wikipedia running at 3 sites in MerriBek by beginning of Jan: two venues and one hous.

• Balam Balam MOU
• Catalyst, Neighbourhood houses.
• Merribek City Council, e.g. neighbourhood houses such as Sussex House
• CoopCloud

Sarah and Jade will handle Partnerships.

• Member engagement and internal comms
• We have a quasi membership base of a few dozen people who we can engage.
• Transparency, getting input, engaging people,
• Take membership fees
• Perhaps post on our group chat after event
• Aim is to be inclusive, representative, equitable

We don’t have a Code of Conduct – did mention using the Mozilla Covenant but haven’t advanced that. A further stretch would be to look at approaches that involve transformative justice. Broader aim is to help people feel engaged and connected to the org.

Maggie and Rob will work on the Participation piece, focusing on

• Desk research around Code of Conduct (Rob)
• Look at CoopCloud coop model
• Comms to others (Maggie)

At some point we should consider how we relate to our position on stolen land, e.g. reach out to Wurundjeri Council. We can maybe able to offer something in terms of tech for digital sovereignty

• SolarPunk meetups - scheduling finding speakers
• Consider liability insurance
• Consider ongoing events schedule, what’s viable
• Consider future volunteer training or launch

Rob will put hand up for Events, Simon agrees too, will plan a sequence of six events to the middle of the year and consider a bit more structure about the events

Grants and Comms not part of the list at this point.

Jade’s aim by beginning of 2026: 3 R Pis running Wikipedia at 3 sites

• Server at Balam Balam needs to be finalised and installed - Jade
• Partnership and MOU need to be stewarded - Sarah

MOU should cover what we are going to install, arrangements for access, offer some understandings of how we will use this, e.g in accordance with the law. We could suggest a limited run PoC for e.g. 6 months, revisit the agreement in 6 months

Consider also additional locations to install, non-Council? Sussex House as a location? 2 people’s homes.

• “How to fall in love with the future”