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committee_meeting_2025-12-08 [2025/12/09 08:21] – created sarahcommittee_meeting_2025-12-08 [2025/12/09 09:25] (current) – [Notes] sarah
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-Leadership meeting 2025-12-08 7pm at Balam Balam +===== Leadership meeting 2025-12-08 =====
-Present: Maggie, Wade, Rob, Simon, Jade, Sarah +
-Chair: Jade +
-Notetaker: Sarah+
  
-Agenda: +7pm at Balam Balam 
-* Review Values, Vision, Principles +
-* Distribute responsibilities to take weight of Jade +
-* Select some tasks +
  
-Actions from this meeting  +  * Present: Maggie, Wade, Rob, Simon, Jade, Sarah 
-- Set up Balam Balam server. Wade +  * Chair: Jade 
-- MOU for Balam Balam. Sarah +  * Notetaker: Sarah
-- Identify 2 other sites for Wikipedia RPis  +
-- Participant comms: send summary of Leadership meeting. Maggie +
-- Desk research for a Code of Conduct. Rob +
-- SolarPunk Events, propose 6 for next year, create an events schedule. Rob & Simon  +
-- Set up Taiga deck. Jade +
-- Write down the Elevator pitch for others to refine and use in comms. Jade  +
-- Provide Sarah info about previous comms with Balam Balam. Jade +
-Actions for next year:  +
-- Membership fees. Rob will tackle this next year.  +
-- Add Rob to bank accounts+
  
-Notes 
-- Fix the Values, Vision, Principles links on the website.  
-- Suggestion: Jade will write a Merri-bek Tech elevator pitch and others can have a go at refining it so we have a short explanation we can copy-paste 
-Areas of activity / responsibilities: 
-- Partnerships e.g.  
-o Balam Balam,  
-o CoopCloud (Federation- a member would vote on their organisation, would involve some tech and non-technical) 
-o Offline Internet  
-- Participation 
-o Member engagement and internal comms 
-o We have a quasi membership base of a few dozen people who we can engage. 
-o Transparency, getting input, engaging people, 
-o Take membership fees 
-o Perhaps post on our group chat after event  
-o Aim is to be inclusive, representative, equitable 
-o We don’t have a Code of Conduct – did mention using the Mozilla Covenant but haven’t gone there 
-o A further stretch would be to look at approaches that involve transformative justice.  
-o Helping people feel engaged and connected to the org 
-- Events 
-o SolarPunk, scheduling the meetings, finding speakers and  
-o Consider liability insurance  
-o Consider ongoing events schedule, what’s viable 
-o Consider future volunteer training or launch 
-Grants and Comms not part of the list at this point.  
-- Rob will put hand up for Events, Simon agrees too 
-o plan a sequence of six events to the middle of the year 
-o consider a bit more structure about the events 
    
 +==== Agenda ====
 +
 +  * Review Values, Vision, Principles
 +  * Distribute responsibilities to take weight off Jade's shoulders
 +  * Select some tasks 
 +
 +
 +====Actions from this meeting==== 
 +
 +  * Set up Balam Balam server. **Wade**
 +  * MOU for Balam Balam. **Sarah**
 +  * Identify 2 other sites for Wikipedia RPis 
 +  * Participant comms: send summary of Leadership meeting. **Maggie**
 +  * Desk research for a Code of Conduct. **Rob**
 +  * SolarPunk Events, propose 6 for next year, create an events schedule. **Rob & Simon** 
 +  * Set up Taiga deck. **Jade**
 +  * Write down the Elevator pitch for others to refine and use in comms. **Jade** 
 +  * Provide Sarah info about previous comms with Balam Balam. **Jade**
 +  * Fix the Values, Vision, Principles links on the website. **Simon**
 +
 +===Actions for next year===
 +
 +  * Membership fees. Rob will tackle this next year. 
 +  * Add Rob to bank accounts
 +
 +====Notes====
 +
 +Everyone is happy with the Values, Vision, Principles. 
 +
 +Suggestion for Jade to write a Merri-bek Tech elevator pitch and others can have a go at refining it so we have a short explanation we can copy-paste
 +
 +Need to fix the Values, Vision, Principles links on the website. 
 +
 +===Areas of activity / responsibilities===
 +
 +==Partnerships ==
 +For example: 
 +
 +  * Balam Balam
 +  * CoopCloud (Federation- a member would vote on their organisation, would involve some tech and non-technical)
 +  * OfflineInternet 
 +
  
-Partnerships 
 Jade aims for Wikipedia running at 3 sites in MerriBek by beginning of Jan: two venues and one hous.  Jade aims for Wikipedia running at 3 sites in MerriBek by beginning of Jan: two venues and one hous. 
-- Balam Balam MOU  +  * Balam Balam MOU  
-- Catalyst, Neighbourhood houses.  +  * Catalyst, Neighbourhood houses.  
-- Merribek City Council  +  * Merribek City Council, e.g. neighbourhood houses such as Sussex House 
-- CoopCloud+  * CoopCloud 
 Sarah and Jade will handle Partnerships.  Sarah and Jade will handle Partnerships. 
 +
 +
 +==Participation ==
 +  * Member engagement and internal comms
 +  * We have a quasi membership base of a few dozen people who we can engage.
 +  * Transparency, getting input, engaging people,
 +  * Take membership fees
 +  * Perhaps post on our group chat after event 
 +  * Aim is to be inclusive, representative, equitable
 +
 +We don’t have a Code of Conduct – did mention using the Mozilla Covenant but haven’t advanced that. A further stretch would be to look at approaches that involve transformative justice. Broader aim is to help people feel engaged and connected to the org.
  
 Maggie and Rob will work on the Participation piece, focusing on  Maggie and Rob will work on the Participation piece, focusing on 
-- Desk research around Code of Conduct (Rob) +  * Desk research around Code of Conduct (Rob) 
-- Look at CoopCloud coop model  +  * Look at CoopCloud coop model  
-- Comms to others (Maggie)+  * Comms to others (Maggie) 
 At some point we should consider how we relate to our position on stolen land, e.g. reach out to Wurundjeri Council. We can maybe able to offer something in terms of tech for digital sovereignty  At some point we should consider how we relate to our position on stolen land, e.g. reach out to Wurundjeri Council. We can maybe able to offer something in terms of tech for digital sovereignty 
 +
 +==Events==
 +  * SolarPunk meetups - scheduling finding speakers 
 +  * Consider liability insurance 
 +  * Consider ongoing events schedule, what’s viable
 +  * Consider future volunteer training or launch
 +
 +Rob will put hand up for Events, Simon agrees too, will plan a sequence of six events to the middle of the year
 +and consider a bit more structure about the events
 +
 +Grants and Comms not part of the list at this point. 
 +
 +=== Deploying 3 R Pis ===
 +
 Jade’s aim by beginning of 2026: 3 R Pis running Wikipedia at 3 sites Jade’s aim by beginning of 2026: 3 R Pis running Wikipedia at 3 sites
-- Server at Balam Balam needs to be finalised and installed - Jade  +  * Server at Balam Balam needs to be finalised and installed - Jade  
-- Partnership and MOU need to be stewarded - Sarah +  * Partnership and MOU need to be stewarded - Sarah 
-- MOU – what we are going to install, arrangements for access, offer some understandings of how we will use this  + 
-o e.g in accordance with the law +MOU should cover what we are going to install, arrangements for access, offer some understandings of how we will use this, e.g in accordance with the law. We could suggest a limited run PoC for e.g. 6 months, revisit the agreement in 6 months 
-o Limited run PoC for e.g. 6 months.  + 
-o Revisit the agreement in 6 months. +Consider also additional locations to install, non-Council? Sussex House as a location? 2 people’s homes. 
-- Additional locations – non-Council? Sussex House as a location? 2 people’s homes. +
  
-Reading suggestions:  +====Reading suggestions====  
-- “How to fall in love with the future”+  * “How to fall in love with the future”
  
-Next month:  
-- Put Rob on the bank accounts  
-- Membership  
  

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