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template_working_group_brief [2026/06/08 15:24] – created sarahtemplate_working_group_brief [2026/06/08 15:38] (current) – [Overview] sarah
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-## Template Working Group Brief  +====== Template Working Group Brief ====== 
-- Working Group Name: + ===== Overview =====
-- Purpose: *Briefly describe what this group is focused on and why it exists.* +
-- Resources:  *Funds or materials available for this working area.* +
-- Information: Contacts, Links to documents, and additional background or information that may be helpful to the group.+
  
-## Terms of Reference +  * Working Group Name: 
 +  * Purpose: //Briefly describe what this group is focused on and why it exists// 
 +  * Resources:  //Funds or materials available for this working area// 
 +  * Information: //Contacts, Links to documents, and additional background or information that may be helpful to the group//.
  
-### Priorities  +===== Terms of Reference =====
-*This sets out the main purpose of the working group when first established.  +
--  Outline the organisation’s current goals / priorities in this area +
- - 2-5 clearly defined, manageable responsibilities for the group +
-### Requirements +
-*These expectations are  +
- - Work collaboratively with the Exec Committee to align with the overarching aims of MBT, deliver core tasks, and when amending Working Group scope and ways of working.  +
- - Communicate progress to the Exec Committee through (e.g. our Matrix, Docuwiki, Taiga)   +
- - Align with (our code of conduct)+
  
-## Initial instructions +==== Priorities ====
-*Suggestion: try following this approach to begin with. Adjustments and improvements are welcomed; please inform the Exec Committee of intended changes. Recommendation: keep it simple for ease of hand-over.* +
-### Core tasks +
-*Example* +
-- Schedule Solarpunk Naarm meetups (3rd Weds of the month, evening. Feb - Nov) in 3-6 month blocks +
- - Book venue in Melbourne CBD or inner suburbs +
- - Arrange activities, e.g. hands-on demos and tutorials, speakers, show-and-tell (at least x weeks beforehand) +
- - Advertise via Meetup.com, merri-bek.tech website, Matrix, mailing list, Mastodon, other avenues (approx x weeks beforehand) +
- - get Solarpunk meetup info on MBT website updated when needed +
-- Facilitate Solarpunk Naarm meetups or delegate a facilitator +
-- Gather feedback, suggestions and input from attendees +
-- Collect details of new attendees for Meetup comms (Matrix, email)   +
-- Promote MBT at meetups, collect details of ppl who want to join MBT +
-### Coordination +
-- Check in at least (once a fortnight) via Matrix,  +
-- Update to the Exec Committee via monthly meeting (preferably) or Matrix   +
-- Document outputs so others can easily pick up or contribute via Docuwiki, Taiga  +
-- Nominate a light coordinator (can rotate) to keep things moving +
-- Escalate questions or roadblocks to the Exec Committee via Matrix +
  
-## Evolution of working groups +//This sets out the main purpose of the working group when first established.//  
-*Working groups are encouraged to evolve over time. As capacity and interest grow, the group may propose new initiatives, or suggest changes to scope or structure.*+  * Outline the organisation’s current goals / priorities in this area 
 +  * 2-5 clearly defined, manageable responsibilities for the group 
 + 
 +==== Requirements ==== 
 + 
 +//This sets out our expectations of MBT members and groups // 
 +  * Work collaboratively with the Exec Committee to align with the overarching aims of MBT, deliver core tasks, and when amending Working Group scope and ways of working.  
 +  * Communicate progress to the Exec Committee through (e.g. our Matrix, Docuwiki, Taiga)   
 +  * Align with (our code of conduct) 
 + 
 +===== Initial instructions ===== 
 + 
 +// Suggestion: try following this approach to begin with. Adjustments and improvements are welcomed; please inform the Exec Committee of intended changes. Recommendation: keep it simple for ease of hand-over. // 
 + 
 + 
 +==== Core Tasks ==== 
 + 
 +//Example// 
 + 
 +  * Schedule Solarpunk Naarm meetups (3rd Weds of the month, evening. Feb - Nov) in 3-6 month blocks    
 +  * Book venue in Melbourne CBD or inner suburbs 
 +    * Arrange activities, e.g. hands-on demos and tutorials, speakers, show-and-tell (at least x weeks beforehand) 
 +    * Advertise via Meetup.com, merri-bek.tech website, Matrix, mailing list, Mastodon, other avenues (approx x weeks beforehand) 
 +    *  get Solarpunk meetup info on MBT website updated when needed 
 +  * Facilitate Solarpunk Naarm meetups or delegate a facilitator 
 +    * Gather feedback, suggestions and input from attendees 
 +    * Collect details of new attendees for Meetup comms (Matrix, email)   
 +    * Promote MBT at meetups, collect details of ppl who want to join MBT 
 + 
 + 
 +==== Coordination ==== 
 +  
 +  * Check in at least (once a fortnight) via Matrix,  
 +  * Update to the Exec Committee via monthly meeting (preferably) or Matrix   
 +  * Document outputs so others can easily pick up or contribute via Docuwiki, Taiga  
 +  * Nominate a light coordinator (can rotate) to keep things moving 
 +  * Escalate questions or roadblocks to the Exec Committee via Matrix  
 + 
 +===== Evolution of working groups ====== 
 + 
 +//Working groups are encouraged to evolve over time. As capacity and interest grow, the group may propose new initiatives, or suggest changes to scope or structure.//
  
 If the group wishes to expand or change direction: If the group wishes to expand or change direction:
-- Develop a simple proposal (1–2 pages or short summary) outlining goals, expected impact, proposed timeline, any support needed, who will deliver the proposed changes (indication of ongoing volunteer commitment may be needed) +  * Develop a simple proposal (1–2 pages or short summary) outlining goals, expected impact, proposed timeline, any support needed, who will deliver the proposed changes (indication of ongoing volunteer commitment may be needed) 
-- Discuss with Exec Committee+  * Discuss with Exec Committee  
 + 
 + 
 +===== Member Roles and Responsibilities ===== 
 + 
 +// As an individual, decide what role and duration of responsibility you want to take on and discuss this with the Exec Committee / other members of the working group. If unsure, opt for fixed term contributor, e.g. 2-3 months. This group is designed to support different levels of involvement, from light, short term involvement to ongoing leadership. // 
 +==== Duration of involvement ==== 
 +  
 +  * Suggested minimum initial involvement of 3 months.  
 +    *  Schedule a date to decide whether you will renew,  
 +    *  At the scheduled date, communicate your decision to the rest of the working group / exec committee 
 +  *  //or// Ongoing commitment 
 + 
 +==== Roles ====
  
-## Member Roles and Responsibilities +  * Contributor (delivers defined tasks for x months) 
-*As an individual, decide what role and duration of responsibility you want to take on and discuss this with the Exec Committee / other members of the working group. If unsure, opt for fixed term contributor, e.g. 2-3 months. This group is designed to support different levels of involvement, from light, short term involvement to ongoing leadership.*  +  * Subject helper (provides advice or specific expertise when needed) 
-### Duration of involvement  +  * Coordinator (assigns and tracks tasks, oversees internal comms, recruits new team members when needed, ensures continuity) - this role can rotate. 
-- Suggested minimum initial involvement of 3 months.  +  * Leader (sets future goals and direction for the group, e.g. adjusting or expanding beyond initial terms of reference)
- - Schedule a date to decide whether you will renew,  +
- - At the scheduled date, communicate your decision to the rest of the working group / exec committee +
-- *or* Ongoing commitment +
-### Roles +
-- Contributor (delivers defined tasks for x months) +
-- Subject helper (provides advice or specific expertise when needed) +
-- Coordinator (assigns and tracks tasks, oversees internal comms, recruits new team members when needed, ensures continuity) - this role can rotate. +
-- Leader (sets future goals and direction for the group, e.g. adjusting or expanding beyond initial terms of reference)+

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